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Personnel Accountability Data Management to Improve Accountability and Readiness


OUSD (R&E) MODERNIZATION PRIORITY: General Warfighting Requirements (GWR)


TECHNOLOGY AREA(S): Information Systems


OBJECTIVE: Provide innovations for restructuring the current state of the Personnel Accountability Programs.


DESCRIPTION: A full scope portfolio assessment will be necessary to review capabilities, technical information, data feeds, and gaps to provide recommendations for the future state of the Personnel Accountability applications.  Innovative and creative approaches to improving the systems, technology, or structure of the programs is desired for modernization of the systems.  The research should result in achievable courses of action for portfolio rationalization to deliver improved application functions and facilitate the implementation of a zero trust architecture.  The ultimate goal of the project is a fully intraoperative and cohesive portfolio of programs to accomplish the Department of Human Resources (DHRA)’s Personnel Accountability responsibilities as outlined in each Department of Defense Instruction in the references below.


Proposed solutions must consider/include:

1) Analysis of the current technical state of the applications and data feeds to the systems.

2) Identification of solution gaps and data quality issues resulting in conflicting information between systems

3) Beneficial technology advancements that can be incorporated in the applications (improved algorithms, machine learning, artificial intelligence, zero trust, etc).

4) Proposed courses of action for restructuring the programs/portfolio, associated costs, and plan for merging, migrating, or archiving the data as necessary.  Options could include: re-engineering existing applications, re-platforming data delivery to reduce application footprints and overhead, or the development of a comprehensive, new streamlined application.


Work produced in Phase II may become classified. Note: The prospective contractor(s) must be U.S. owned and operated with no foreign influence as defined by DoD 5220.22-M, National Industrial Security Program Operating Manual, unless acceptable mitigating procedures can and have been implemented and approved by the Defense Counterintelligence and Security Agency (DCSA) formerly Defense Security Service (DSS). The selected contractor must be able to acquire and maintain a secret level facility and Personnel Security Clearances. This will allow contractor personnel to perform on advanced phases of this project as set forth by [component] in order to gain access to classified information pertaining to the national defense of the United States and its allies; this will be an inherent requirement. The selected company will be required to safeguard classified material IAW DoD 5220.22-M during the advanced phases of this contract.


PHASE I: White paper development: Develop a white paper of potential courses of action for the portfolio.  The paper should describe the gaps, issues, and concepts for improvements.  Each potential course of action should include rough costs to implement.


PHASE II: Prototyping.  Based on the results of Phase I, the government will choose a solution for prototyping.  The prototype will be able to demonstrate how the DoDI requirements will be successfully implemented in the new solution.


PHASE III DUAL USE APPLICATIONS: Portfolio Rationalization.  Support the government in transitioning to the new solutions.  Phase 3 will execute the full scoped solution and will consist of ensuring successful implementation of all chosen recommendations and fully functioning validated portfolio.  Potential commercialization of this initiative would be applicable to any government or professional organization with personnel accountability goals in need of tracking employee locations.



  1. DoDI 3001.02, Personnel Accountability in Conjunction with Natural Or Manmade Disasters;
  2. National Defense Authorization Act for Fiscal Year 2008, Section 861, Memorandum of understanding on matters relating to contracting.
  3. National Defense Authorization Act for Fiscal Year 2008, Section 862, Contractors performing private security functions in areas of combat operations.
  4. DoDI 3020.50, Private Security Contractors (PSCs) Operating in Contingency Operations, Humanitarian or Peace Operations, or Other Military Operations or Exercises.
  5. DoDI 3020.41, Operational Contract Support (OCS).
  6. CJCSM 3150.13C, Joint Reporting Structure – Personnel Manual.
  7. DoDI 6490.03, Deployment Health.
  8. Joint Publication 1-0, Joint Personnel Support.
  9. Joint Publication 3-68, Noncombatant Evacuation Operations.
  10. DoDD 3025.14, Evacuation of U.S. Citizens and Designated Aliens from Threatened Areas Abroad.


KEYWORDS: Personnel Accountability, Readiness, Personnel Location, Noncombatant Evacuation, Contingency, Crisis, Disaster, Rationalization, Restructure, Modernization, Data Management

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